FINANCE CIRCULARS

SL.NO

SUBJECT

DATE

127 New tender clause with effect from.01.12.2019(Circular No.15/2019-20) 05.11.2019
126 Implemented E-Tendering through NIC(Circular No.14/2019-20) 19.10.2019
125 E-Tendering/E-Procurement through NIC CPPP Portal in VOC Port Trust-reg(Circular No.13/2019-20) 19.10.2019
124 Public procurement(preference to make in india)order,2017(PPP-MII order) revision -reg(Circular No.12/2019-20) 31.08.2019
123 Festival Advance(Circular No.11/2019-20) 27.08.2019
122 Innovative ideas to be incentivized (Circular No.10/2019-20) 29.07.2019
121

Verification/confirmation of the credentials of the documents submitted by the prospective bidders from the concerned issuing authority and other important points to be verified by the officers/officials during pre/post tender award stages in execution of contracts (works / Purchases /Services) in the Port(Circular No.09/2019-20)

21.08.2019
120  Maintenance of Files/Records and custodian for the files/records(Circulars No.08/2019-20) 27.06.2019
119 Changes/Modification in work order or extension of validity of work order(Circulars No.07/2019-20) 21.06.2019
118 Constitution of Committee Members for Opening, Evaluaton and Negotiation of Tenders(Circulars No.06/2019-20) 21.05.2019
117 SAP File No has to be quoting all the File correspondences (Circular No.5/2019-20) 03.06.2019
116 Passing of Bills-Reg (Circular No.4/2019-20) 03.06.2019
115 Implementation of e-tendering system at VOCPT-Reg(Circular No.03.2019-20) 30.04.2019
114 Non-availability input Tax Credit (Circular No.02/2019-20) 21.05.2019
113 Travel entitlements eligible for officers (Circular No.1/2019-20) 29.04.2019
112 Uploading tender in V.O.C.Port Website(Circular No.22/2018-19) 12.04.2019
111 Raising of invoice against remittance received on specific demands raised by the Department-Reg(Circular No.21/2018-19) 16.02.2019
110 Bank Guarantee (Circular No.20/2018-19) 07.02.2019
109 Received Bills(CIRCULAR No.19/2018-19) 29.01.2019
108 Un-Named Group Accident Insurance Coverage For The Bonafied Workers/Labourers/Visiters(CIRCULAR NO.16/2018-19) 17.12.2018
107 Review of verification of AMC works bills(CIRCULAR -17/2018-19) 14.12.2018
106

Scrutiny of Bill submitted by departments deficiency noticed-Follow-up action requested to speed up the payment of bills(CIRCULAR No.16/18-19)

06.12.2018
105 Checklist for passing the bills for payment(Circular No.15/2018-19) 01.12.2018
104 GL code under GST-Accounting of GST TDS(Circular no:14/2018-19) 26.11.2018
103 Tax Deducted at Source under GST Act 24.10.2018
102  Publishing status of the Technical Bid Evaluation (CIRCULAR NO. 12-2018-19) 06.09.2018
101 Recording of Completion Certificate to works(CIRCULAR NO.11.2018-19) 04.09.2018
100  Countersigning of TA Bill in r/o HoDs (Circular No.9--2018 -I9) 09.08.2018
99 Children Educational Allowance Scheme (Circular No. 10-2018/19) 06.07.2018
98 Application Form for joining the V.O.Chidambaranar Port Trust  employees ( Contributor Out-Door and In-Door Medical Benefit After Retirement ) Regulation, 1996. 04.07.2018
97  Pension case Check  List (Circular No.18/2017-18) 04.07.2018
96 Payment of Cost of Tender through e-Tender-Reg (Circular No:8/2018-19) 21.06.2018
95 GL Codes  under GST regime for A.Y.2018-19 17.05.2018
94 Up-Keep of Registers and Records. (Circular no:07/2018-19) 14.05.2018
93 Deduction of Tax at Source at the time of credit or payment whichever is earlier by Port Users - Reg. (Circular No:004 /201849) 21.04.2018
92 Verification of Special/Temporary Imprest - Observations of Vigilance Department - reg (CIRCULAR NO: 001/2018-19) 05.04.2018
91 Family Pension Case (Circular No.18/2017-18) 08.03.2018
90 Making of entry receipt of Bank Guarantee in the SAP system 03.03.2018
89 Third party Insurance for Works Contract 19.02.2018
88 Claiming Income Tax deductions for the Annual year 2017-18 (CIRCULAR No.23/2017-18) 20.02.2018
87 Recovery of Income Tax from the salary From April to March-Revised procedure (Circular No-21/2017-18) 01.02.2018
86 Accountal of Credit in Bank Account of VOCPT (CIRCULAR No.18(a) /2017-18) 28.02.2018
85 Regarding GST number on invoice (Circular No: 20/2017-18) 29.01.2018
84 Revised Pension Check List 18.12.2017
83 Verification of Service Register (Circular No.19/2017-18) 11.01.2017
82 Pension and Pensionary benefit cases of officer's/official's of VOC Port Trust (Circular No.18/2017-18) 11.12.2017
81 Forwarding of Aadhar based Bio-metric attendance report relating to employees and officers for updating their leave account in the SAP system (Circular No.16/2017-18) 22.11.2017
80 Password rights and other issues in SAP (Circular No.17/2017-18) 21.11.2017
79 Retirement on superannuation or any other schemes(Circular No.15/2017-18) 20.11.2017
78 EPF Account Balance with UAN No- Reg 04.11.2017
77 Any papers enclosed as sd/- could not be treated as officially approved papers(Circular No.14/2017-18 03.11.2017
76 Entry of Third Parties to Finance Department (Circular No.15/2017-18) 01.11.2017

75

Change in Tender Condition - e-tender (Circular No.13) 10.10.2017

74

Bank Guarantee - Reg (Circular No.12/2017-18 (Revised) 05.10.2017

73

Bill under Service Tax regime pertaining to period prior to 01.07.2017 (Circular No.10/2017-18) 24.08.2017

72

Accountal of T&P in SAP (Circular No.9/2017-18) 07.08.2017

71

Checklist for ensuring GST compliance in respect of  all payment invocies 15.07.2017

70

Enhancing the delegation of powers to the Dy.Chairman (Circular No.8/2017-18) 28.07.2017

69

GPF Option (Circular No. A-100/7/2013-PB/Vol.III)

27.07.2017

68 Downloading of Tender Documents (Circular No.6/2017-18) 11.07.2017
67 Proforma for payment of legal fees (Circular No.5/2017-18) 07.07.2017
66 Regularisation of absence period in respect of employees and retired employees based on Aadhar based Bio metric report Regarding. (Circular No.3/2017-18) 03.07.2017

65

Format for Tour Approval (Circular-04 / 2017-18) 03.07.2017

64

Tender Condationalities-GST ( Circular No: 03/2017-18 )

29.06.2017

63

Payments in respect of Estate Division of Civil Engg ( Circular-2/2017-18 )

25.05.2017

62

Opening and Evaluation and Negotiation Of Tenders ( Circular-01/2017-18 )

03.05.2017

61

TA claim (Circular- 27 /2017-18)

02.05.2017

60

Income Tax details regarding 12BB ( Circular 24/2015-16)

21.02.2017

59

The Practice of Collecting service tax from Residential Quarters which have been let for the use as residential dwelling which is not taxable should be stopped ( Circular 23/2016)

21.01.2017

58

RFID Tender ( Circular 26/2016-17)

24.02.2017

57

Issue of Bills ( Circular 25/2016-17)

24.02.2017

56

Tender Processing (Circular 22/2016)

        17.12.2016

55

Pension papers in respect of class I & II officers be prepared one year in advance. (Circular 21/2016)

         17.12.2016

54

New checklist has been prepared for Procurement for Equipments (Circular 20/2016)

        17.12.2016

53

Union leaders and also the pensioners that the Medical Department is repeatedly asking for the copy of the following documents. (Circular 19/2016)

        08.12.2016

52

Tender for supply of manpower for providing assistance to regular Employees in office works regarding (Circular 18/2016)

        19.11.2016

51

Circular No. 17/2016

        18.11.2016

50

Adherence of conditions relating to Wages, EPF & ESI by contractor-Certificate to be issued by the Project Officer (Circular 16/2016)

         27.10.2016

49

The claim forms for Medical Reimbursement bills in r/o working and retired employees - Revised

        03.11.2016

48

Instructions related to qualifying works for Tender (Circular 15/2016)

      02.09.2016

47

Bills to be approved by CPT and Dy.CPT (Circular 14/2016)

       17.09.2016

46

Amount recoverable from employees (Circular 13/2016)

      24.08.2016

45

Forwarding of Bills with the Labour Payment details (Circular 12/2016)

August, 2016

44

Checklist for payment of legal fees (Circular 11/2016)

  August, 2016

43

Computation of Income Tax (Circular 10/2016)

      28.07.2016

42

Recoverable advance on Account of Festival of Lady of Snows (Circular 9/2016)

          05.07.2016

41

Instructions Strictly for prompt payment of bills(Circular 07/2016)

         23.06.2016

40

Amendments in the Income Tax Provision vide Finance Bill 2016 (Circular 06/2016)

 21.06.2016

39

Accounting Procedures - New Codes under ERP System  (Circular 05/2016)

         15.06.2016

38

Amendment for Accounting Procedures - New Codes under ERP System (Circular 04/2016)

         06.06.2016

37

 EMS and Security Deposit Timeline (Circular 03/2016)

        18.05.2016

36

Work Orders number in Chronologic Order.  (Circular 02/2016)

 

      07.04.2016

35

Reimbursement of Medical Claims of the retired Employees (Circular 01/2016)

      08.04.2016

34

Tender Process (Circular 030/15-16)

30.03.2016

33

Opening of Price-Bids (Circular 031/15-16)

09.03.2016

32

Legal compliance shall be intially sent to the Law Officer by the respective Departments (Circular 029/15-16)

07.03.2016

31

As per the recent circular no 005/15-16.Circular (028/15-16)

07.03.2016

30

Accounting Procedures-New Codes under ERP System (Circular 027/15-16)

15.02.2016

29

Finalisation of Annual Accounts 2015-16(Circular 026/15-16)

12.02.2016

28

Remittance of ESI and EPF (Circular 020/15-16)

10.02.2016

27

Payment documents and Journal Vouchers are created and posted through SAP(Circular 025/15-16)

09.02.2016

26

Paperless office as instructed by MOS(Circular 023/15-16)

09.02.2016

25

To avail the services of intranet for instructions on the usage of SAP(Circular 022/15-16)

06.02.2016

24

OverTime Allowance (Circular 021/15-16)

05.02.2016

23

Monthly and Daily Wages Bills regarding (Circular 019/15-16)

28.01.2016

22

Regarding estimated cost of Project/Works (Circular 018/15-16)

28.01.2016

21

Implementation of ERP system – Passing of bills(Cirular 017/15-16)

Jan,2016

20

Availment of utilization of Cenvat Credit under Cenvat Credit rules  (Cirular 016/15-16)

25.01.2016

19

Biometric recordings has to be mailed to the nodal officer (Cirular 015-A/15-16)

18.01.2016

18

Accounting Procedures-New Codes under ERP System (Circular 014/15-16)

09.12.2015

17

Accounting Procedures-New Codes under ERP System  (Circular 013/15-16)

08.12.2015

16

Accounting Procedures-New Codes under ERP-System (Cirular 012/15-16)

08.12.2015

15

Medical TA Bill 15.12.2015 (Cirular 011/15-16)

15.12.2015

14

Preventive measures - Usage of User Ids and Password (Cirular 010/15-16)

11.12.2015

13

Sanctioned orders, bills, papers should entered in general section.(Circular 009/15-16)

05.12.2015

12

To speed up the file process procedure, the duties and responsibilities of each department (Cirular 008/15-16)

20.11.2015

11

Preparation of Estimates and Bills ( Circular 007/15-16)

16.11.2015

10

Forward the approved OT by 15th of every month (Cirular 006/15-16)

12.11.2015

9

All payments to employyes/contractors/suppliers shall be   settled through RTGS/NEFT (Cirular 005/15-16)

04.11.2015

8

Files relating to legal cases (Cirular 004/15-16)

04.11.2015

7

Documents for making payments to the vendors are generated by the sections. (Cirular 003/15-16)

04.11.2015

6

Details of the balances in respect of the ledger accounts (Circular 002/15-16)

04.11.2015

5

Re-imbursement of Children’s Educational Allowance paid by the    officials of VOCPT for their Children’s School Education (Cirular 001/15-16)

Oct,15

4

Charter of demands of wage structure and allied matters between five major federation of Port & Dock Workers

01.01.2012

3

Settlement of Wage Revision Retirement Benefits and Condition of   Service of Port and Dock Workers

01.01.2007

2

Revision of Pay and Allowances of Class I and Class II   Officers

01.01.2007

1

Tender advertisement in News Paper on Contract Work -Fixation of  Norms

21.11.2005