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EMBLEM

   
1  Sagarmala Logo

2  VOC Port Trust Logo

 

ADMINISTRATION DEPARTMENT

   
   TRAINING    
1

 Evaluation of Training Undergone

   INTERNSHIP TRAINING    
1  Permission to undertake  Internship training

2  Internship Training Certificate

   QUARTERS    
1  Application form for Allotment of Quarters in Bharathi Nagar

2  Application form for Vacation of Quarters in Bharathi Nagar

3  Approval for Allotment of Quarters (Apprentice / Non-Port Employee / Retired Port Employee)

 
 CONFIDENTIAL REPORTS
 
   
 1

 Confidential Report Form

   ADVANCES    
1 Check List for Marriage Advance

  Movable and Immovable Property    
1 Check List for approval of Immovable property returns              
2 Check List for approval of movable property returns                    
 

FINANCE DEPARTMENT

   
   INCOME TAX FORMS    
1  New-Form-12BB-employee-claim-income-tax-deductions-LTA-LTC-HRA-Sec-80C-Home-loan-tax-benefits  

2  

 Particulars of income under any head of income other than “salaries” (not being a loss under any such head other than the loss under the head “Income from house property”) received in the financial year - 12C

 

 

3  New Format for Tour Approval - 03.07.2017

   HR DETAILS    
 1  Dependent Details Form

2

 Personal Details form to be submitted on new Appointment

3

 Cafeteria Application Form

4

 Wage Revision settlement in respect of TA/DA

            

 BILLS
 1  LTC Bill

2  TA Bill

3

 Proforma for Submitting Medical Reimbursement Bills Received From Other Major Port Trust Hospitals For Retired Employees
 

            

4

 The Duly Filled In Proforma Submitting Medical Reimbursement Bills for Reimbursement of Charges for Hearing Aid Working / Retired   Employees

   TENDER PROCESS    
1

 

 Check List For Award of Tender

 

2

 

 Check List For Administrative Approval

 

3

 Check list for vetting draft tender schedule

 

       
   PENSIONERS

 

1

 1. Form - 12

 

 Application for the Grant of death-cum-retirement gratuity on the death of Government Servant
 Page1   page2
 Application for the Grant of Contributory Family Pension on the death of  Government     Servant / Pensioners                    
 Page 1  Page 2
 Form 'C'
 Page 1  Page 2
 Form III
 Form for Crediting Pensionery Benefits
 Form of undertaking to be obtained from Pensioners whose Pension is paid by the State Bank of India
 Form - A

 2. Form - 14

 Application for the Grant of Contributory Family Pension on the death of Government Servant/Pensioners
 3. Form - 3

 Page 1
 Form 5
 Page 1
 Statement
 Form of Application for Commutation of Pension without Medical Examination
 Page 1  Page 2
 Form of undertaking to be obtained from Pensioners whose Pension is paid by the State Bank of India
 Form for Crediting Pensionary Benefits
 Form - A
 Letter for Final Settlement of FSS.
 Form - X
 Page 1  Page 2

 Form - 7

 Page 1   Page 2   Page 3   Page 4   Page 5

 Pension Calculation Sheet

 Page 1  Page 2   Page 3  

 

 LIFE CERTIFICATE TO BE GIVEN THROUGH DECLARATION BY PENSIONERS AND FAMILY PENSIONERS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2     

 Application Form Contributory Out-Door and In-Door Medical Benefit after Retirement
 

  

                 
3  Pension Check List                     
   PASSING BILL    
1  Check List for Passing of Bills by Finance Department (Medical Bill)

2  Check List for Passing of Bills by Finance Department (Other than Medical Bill)

   BUDGET PROVISION    
1  Details of Budget provision / Actual Expenditure

 

MEDICAL  DEPARTMENT

   

1

 Medical Reimbursement checklist- Working Employees

2

 Reimbursement of expenditure incurred towards purchase of the out of stock medicines

3

 Check  list  for  reimbursement  of  medical  claims  for  retirees/spouse

4

 Medical form for reimbursement of medical claims for  retirees / spouse

5

 Remuneration and conveyance expenses bill in connection with the visit to VOC Port Trust Hospital / Dispensary

6

 Daily Return

7

 Medical case sheet               

8

 Details  of  patients required to  be  referred  to  other  institutions

9

 Clinical chart of temperature etc (BT)

10

 4TH Hourly Temperature Chart

11

 X-RAY  & E.C.G. order form

12

 Additional  case  sheet

13

 Requisition  for  Ambulance  to  transport  patients  to  Referral Hospitals  Outside  Tuticorin.

14

 Indent  for  the  supply  of  diet to  the  in-patients

15

 Remuneration  bill  of  contract  staff

16

 Referring patients / Scanning  for  Recognized   Hospitals / Centres

17

 Referring retired employees / spouse of  VOCPT  for  treatment at empanel Hospital

18  Dependants Declaration Form

 

 

CIVIL DEPARTMENT

   

1

 Check list for award of tender

 

 

2


 Check list for Administrative Approval

 

MECHANICAL & ELECTRICAL ENGINEERING DEPARTMENT

   
   FORMAT FOR REIMBURSEMENT OF PURCHASED LAPTOP                         
   FORMAT FOR REIMBURSEMENT OF PURCHASED MOBILE PHONE                        
 
 BUS PASS
   

 

 Application Form for Utilization of Port School Bus

 
 PROCUREMENT
   
 


 Indent for  purchase of  Stores

 

 
 Call of  Tenders / Quotations

 

 

 Summary Sheet for Final Approval of procurement proposal

 

 Check list for Final Approval - procurement function

 


 Format of e-Payment

 

                                                                 MARINE DEPARTMENT

   

1

 Service Feed Back Ship Master

 

                                                              VIGILANCE DEPARTMENT

   
1  Vigilance Clearance procedure CircularNo:Vig-24/18/2013/C2 dt.14.9.2013

2
 Application form Vigilance Clearance for all purposes except NOC for Passport / Visa / Private visit abroad / Travel abroad

3
 Application form for Vigilance Clearance for No objection for Passport / Visa / Private visit  abroad / travel abroad

4
 Application for vigilance Clearance for higher level posts or any other purpose for which vigilance clearance profile is sought for by CVC   / Ministry of Shipping / other organisations

5.  Declaration of Assets and Liabilities by public servants as on 31st March , 2015 under section 44 of the Lokpal and Lokayuktas Act, 2013    
   FORM - I

   FORM - II

   FORM - III

   FORM - IV

6.  Statement of Annual Property Return (APR) -  Proforma I & II
 

                                                                         EDP CENTRE

   
1.  Website Publishing -Specimen Copy of NIT acknowledgement

2.  Form for publishing Tender in CPP Portal
3.  User Authentication Form of SAP / EPIS
4.  Change / Modification Request Form of SAP / EPIS
 

                                                                         LEAVE FORM

   
1.  Casual Leave Form

    

   

  OTHERS    
1  Swimming Pool Entry Form